Administration Officer

• Role title:  Administration Officer

• Role type:  Permanent Full-Time

• Role grade: Administration Officer – Level 4 (Year1/2)

• Department and location:  SydPath - Anatomical Pathology, St Vincent’s Hospital, Darlinghurst

• Salary:  $ 72,285.45- 73,940.16+ super + salary packaging
   

Better and fairer care.  Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. 

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. 

About the role

• Type pathology/medical reports (macroscopic and microscopic) at a speed of 60 words per minute, handling 60 to 80 cases daily.

• Manage data within Laboratory Information Systems and assist with preparation for clinic-pathological and multidisciplinary team meetings.

• Coordinate the request, return, and tracking of blocks and slides, ensuring timely follow-up and accurate data entry for outside referrals and research.

• Handle telephone inquiries, schedule bookings for frozen sections and fine needle aspiration biopsies, and assist with administrative tasks such as invoicing, filing, and maintaining reference materials.

• Provide support to Anatomical Pathologists and other administrative staff with general office duties, including taking meeting minutes and managing documentation.
   

About you

• Strong Typing and Administrative Skills: Demonstrated competency in medical typing (at least 60 words per minute) and proficiency in general administrative tasks, with a keen attention to detail.

• Advanced Computer Skills: High-level proficiency in Microsoft Word, Excel, PowerPoint, Access, and data entry systems, with the ability to efficiently manage and organize information.

• Organisational and Time Management: Exceptional organisational skills, with the ability to prioritise tasks, meet strict deadlines, and manage multiple tasks simultaneously in a fast-paced environment.

• Excellent Communication and Customer Service: Strong verbal and written communication skills, with the ability to maintain confidentiality, handle inquiries professionally, and build effective relationships with internal and external stakeholders.

• Team-Oriented and Flexible: A proven team player who is adaptable, motivated, and able to work well within a collaborative environment, following protocols and maintaining a flexible approach to changing priorities.

Why work at St Vincent’s?

• Join us on our mission to provide care to all, including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program.  Make a proportion of your salary tax-free

• Committed to financial support for educational development, scholarship programs, paid study leave

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes, many of which are located on-campus

• Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health 
   

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 07 April 2025

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.

Respectfully, this role is not open to recruitment agencies.

For more information, and to apply please click here