Executive Assistants - Targeted

Join the Maternity and Gynaecology Services department!

Remuneration: $72,285.58 - $73,940.16 + Superannuation + Salary Packaging
Employment Type: Various Full Time + Part Time Opportunities Available  
Position Classification: Admin Officer Level 4
Hours Per Week: 38
Requisition ID: REQ572769
Location: John Hunter Hospital - Awabakal Country
Closing Date: Sunday 1st June 2025

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion. 

What we can offer you: 

At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day: 

• Sustainable Healthcare: Together towards zero 
• Monthly Allocated Days Off (for full-time employees) 
• 4 weeks annual leave (pro-rata for part time employees) 
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance 
• Salary packaging options - up to $11,600 plus novated leasing 
• Fitness Passport for health and well-being - discounted gym options for you and your family 
• Employee Assistance Program (EAP) for staff and family members 

About the Role
We have two exciting opportunities available for motivated and organised individuals to join our Maternity and Gynaecology Clinical Support Unit at John Hunter Hospital:

Temporary Full Time
This 12-month role (June 2025 – June 2026) provides high-level secretarial and administrative support to the Service Manager and Medical Lead Executive members. You will play a pivotal role in coordinating day-to-day operations, including diary management, minute-taking, room scheduling, reporting, recruitment, and health rostering. You will also provide payroll interpretation assistance and contribute to medical typing as required.

Permanent Part Time
This 32-hour per week role (Monday to Thursday) supports the Clinical Directors of Obstetrics, Gynaecology, Maternal Fetal Medicine (MFM), Training Supervisors, and the Medical Admin Manager. You’ll work independently and within a team, ensuring the seamless running of executive functions within the service.

If this sounds like you, we would love to see you apply:

• Strong organisational and communication skills
• The ability to manage time and workload effectively
• Competency in medical terminology
• The ability to work both autonomously and collaboratively
• Excellent time management, attention to detail, and adaptability
• Full training provided on commencement

About the Workplace
You’ll be joining a supportive and collaborative environment that values teamwork, professional growth, and high standards of patient care. As part of a dedicated clinical support team, you will play an integral role in improving outcomes for women and families accessing our maternity and gynaecological services.


Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position

For role related queries or questions contact Pauline Williamson on Pauline.Williamson@health.nsw.gov.au

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply.  

If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 

Additional Information:

• An eligibility list will be created for future temporary full or part time vacancies.  
• An eligibility list will be created for future permanent part time and temporary part time vacancies. 
• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. 
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.   

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases  for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  
 
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