Pharmacy Senior Administration Officer

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion. 

This is the heart of our department—a place where you'll join a vibrant, multidisciplinary team that values every voice and works together toward shared success. Guided by the Hunter New England principle of serving Every Patient, Every Time, we are committed to achieving the best possible medication outcomes. Our pharmacy team delivers services to inpatients, outpatients, clinics, and healthcare facilities throughout Newcastle and across the wider Hunter New England District.

About the role:

• Administrative and Secretarial Support to the Director of Pharmacy
  Provide comprehensive administrative and secretarial assistance to the Director of Pharmacy, including managing correspondence, scheduling appointments, coordinating meetings, and preparing reports, briefs, and other documentation.
• Pharmacy Department Administration Coordination
  Oversee the administrative functions of the Pharmacy Department by supervising the Pharmacy Administration Officer, managing shared reception duties, and ensuring efficient office systems, procedures, and document management. Responsibilities also include handling pharmacy paperwork, maintenance requests, non-pharmaceutical billing, meeting organization, and mail processing.
• You will manage equipment registers, assist with staff recruitment, onboarding, WHS activities, rosters, leave, and payroll.

You will support the Operational Deputy, provide secretarial duties for meetings and related tasks including video/teleconferencing facilities to support affective conduct of meetings. You will assist with the Pharmacy human resources – Health Roster Data entry, assisting in recruitment and on boarding.

About you:

We are looking for an enthusiastic and personable candidate to join our growing team as a senior. The administration senior position is instrumental in maintaining the legislated requirements of managing the documentation around this workload and the associated paperwork/record keeping. Hold self-direction and a natural leader

• You will be experienced in the provision of administration services, with a qualification or documented experience to support this. Prefer knowledge in Health however not mandatory.
• You will be proficient in the use of IT, would be beneficial to have some familiarity with Sara, Health Roster, Oracle, payroll functions, minute taking and have had executive team support exposure
• You will ideally have assisted in payroll processing, assist in recruitment and essentially help the smooth operation of the department
• A background in health or public health experience would be an advantage but is not a pre-requisite.
• Would consider Job share arrangements
  

The ideal candidate will have great attention to detail, good processes, strong organisational skills and an eagerness to learn will succeed. Able to build rapport and networking as pharmacy have a lot of interaction with all services across the campus.
 

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

What we can offer you:

At Hunter New England Local Health District (HNELHD), enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day: 

• Sustainable Healthcare: Together towards zero
• Monthly Allocated Days Off (for full-time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
• Salary packaging options - up to $11,600 plus novated leasing
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals

 

Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Tracey Meares on Tracey.Meares@health.nsw.gov.au

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 

Information for Applicants: 

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp 

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.