Executive Assistant

Organized, empathetic, and marketing-savvy — supporting paediatric storytelling that makes a difference



Employment Type: Temporary Full Time Until January 2026
Position Classification: Administration Officer Level 4
Remuneration: $72,285.58 - $73,940.16 + 12% Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ586767

Closing Date: Monday 14th July 

Location: John Hunter Children’s Hospital

The John Hunter Children's Hospital (JHCH) Outpatient Department is a very busy service that will see approximately 27,000 children a year by 40 different specialists. To increase access to health services for rural communities and Aboriginal people clinics are conducted via outreach with the assistance of the coordinator.

About The Role.

The Executive Assistant plays a key role within the Administration Department, supporting the coordination of John Hunter Children’s Hospital (JHCH) Our Executive Assistant works closing with our Acute Service manager in managing day to day workflow and prioritisation. You will provide a high-level secretarial support, using Health Roster, Dairy Management and assisting in recruitment and on boarding of staff. This role requires a high level of attention to detail, the experience to prioritise workloads. 

• Monday to Friday which allows a great Work / Life balance 
• Handle confidential materials and sensitive hospital communications discreetly
• Prepare meeting agendas, take minutes, and follow up on action items
• Manage the executive’s calendar, schedule meetings, and coordinate travel
  
  

About You:

• Relevant administrative qualifications and/or equivalent experience
• Demonstrated ability to problem solve and initiate action
• Strong organizational abilities with an eye for visual detail and tone
• Compassionate, child- and family-focused mindset aligned with hospital values
• Creative thinker who brings heart and clarity to communication
   

Benefits: 

Hunter New England Local Health District (HNELHD) is a great place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry we provide a range of public health services to the Hunter, New England and Lower Mid North Coast. Being the largest employer in the region we can offer salary packaging options, educational opportunities and support from a broad network of health professionals. With CORE Values of Collaboration, Openness, Respect and Empowerment your professional life is provided every opportunity to succeed and develop in your chosen profession. Working with HNE Health gives you access to a great range of benefits:

• Sustainable Healthcare: Together towards zero
• Proximity to shopping and other services
• ADO's each month (for full time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Superannuation contributions
• Salary packaging options
• Fitness Passport
• Employee Assistance Program (EAP) for staff and family members
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
  
  
    An eligibility list will be created for future temporary full or part time vacancies.  
  

Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Anne Williams on Anne.Williams@health.nsw.gov.au

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At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.