Executive Secretary

At Hunter Valley Mental Health Service (HVMHS), we are committed to ensuring that every team member is equipped with the tools and knowledge they need to thrive in their role. As part of our mission to provide specialised mental health assessment and treatment, we value the contribution of our Executive Secretary in supporting our administrative and multidisciplinary clinical workforces in community and hospital settings.

Why Join HVMHS?

You’ll be joining a passionate and dedicated team that is committed to making a difference. Our work environment is supportive, flexible, and focused on empowering both staff and the individuals we serve. With opportunities for work-from-home arrangements and flexible hours, you’ll have the autonomy to balance your professional and personal life while contributing to meaningful, community-driven care. We look forward to welcoming you to a role that is as rewarding as it is impactful.

Key skills and attributes to be successful:

• Organisational Skills and Time Management: Proven ability to prioritise tasks, manage competing deadlines, and maintain accuracy under pressure.
• Discretion and Professionalism: Demonstrated capacity to handle sensitive information with confidentiality and maintain a high standard of professionalism.
• Written and Verbal Communication Skills: Strong ability to prepare professional correspondence, reports, and meeting minutes, coupled with excellent interpersonal skills to engage with a range of stakeholders.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new administrative systems and tools.
• Initiative and Problem-Solving: A proactive approach to identifying and addressing issues, using sound judgement to resolve challenges independently.
• Understanding of Health Sector Policies and Procedure: While familiarity with NSW Health policies and frameworks is beneficial, a strong candidate can learn these with appropriate training and guidance.
• Meeting Coordination Tools: Experience with video/teleconferencing platforms (e.g., Microsoft Teams, Zoom) is ideal but can be developed on the job.
• Adaptation to Specific Organisational Systems: Proficiency in specific internal systems, such as payroll or rostering tools, can be learned with training.

What We Can Offer You:

At Hunter New England Local Health District (HNELHD), enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day. New employees will receive comprehensive orientation and training to ensure a smooth transition into the role, including an introduction to the Hunter Valley Mental Health Service, role-specific tasks, and systems training. They'll gain a clear understanding of policies, such as Work Health and Safety and the NSW Health Code of Conduct.

New team members will benefit from mentorship, regular check-ins with the Service Manager, and participation in a wider administrative network. There are also numerous professional development opportunities, including workshops, training sessions, and career development pathways within the organisation and broader NSW Health framework. The organisation values continuous improvement, offering flexibility for employees to suggest training and development opportunities tailored to their individual career goals.