Administration Officer - Perioperative Service

Exciting opportunity to join our team – delivering excellence in patient care - we are seeking a dedicated and detail-oriented Administrative Officer to join our Perioperative Service at John Hunter Hospital


Remuneration: $32.30 - $33.37 per hour + Superannuation + Salary Packaging
Location: Awabakal Country | John Hunter Hospital, New Lambton
Employment Type: Permanent Part Time
Position Classification: Administration Level 2
Hours Per Week: 24 hours per week
Requisition ID: REQ549121
Closing Date: Sunday 16th February 2025

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

Where you will be working:
On Awabakal Country at the John Hunter Hospital, you’ll be part of a leading healthcare facility serving the Hunter, New England, and North Coast communities. Located in Newcastle, a vibrant city with stunning beaches, a gorgeous coastline, and a range of dining and recreational options, you’ll enjoy the perfect balance of professional growth and lifestyle. John Hunter Hospital, is a leading tertiary referral, teaching, and community hospital. 

John Hunter is the largest hospital in the district, with approximately 650 beds (including John Hunter Children's Hospital) and covers the Newcastle, Lake Macquarie and Post Stephens geographical area. JHH is a Level 6, tertiary referral, major trauma and teaching hospital, servicing a population of more than 800,000 people.
At John Hunter we strongly support cultural diversity, with spaces like the Aboriginal Cultural Room and Yarning Circle, and active participation in events such as NAIDOC Week.
This is an exciting opportunity to join our Surgical Services Department and work within a dynamic and busy Perioperative Service Department, working alongside our team of Nurses, doctors, allied health and administration staff.

What you will be doing:
This role offers the chance to contribute to exceptional patient care by providing vital administrative support within our Pre-Operative Clinic. As an integral part of our Pre-Operative Clinic, you will support surgical patients and clinical staff, ensuring the smooth and efficient delivery of care.
You will work closely with this multidisciplinary healthcare team, helping to coordinate patient care and maintain a well-organised clinic. 
The role requires both independent work and strong teamwork.

Your responsibilities will include:

• Managing enquiries and answering incoming calls
• Accurately transferring messages and information to support patients and staff
• Preparing paperwork for clinics and surgical procedures
• Assisting with scanning and file management
• Supporting both the front desk reception and back-office administrative tasks

This role will cover the following set shifts:  Monday and Tuesday 8.30am till 5pm and Friday 7.30am until 4pm. 

A job-share arrangement may be considered and discussed during the interview process.


We’re seeking a candidate who is:

• Adaptable and proactive, with the ability to manage shifting priorities in a fast-paced setting
• Highly organised, with strong attention to detail and accuracy
• Tech-savvy, with proficiency in electronic systems and computer software
• A strong communicator, capable of interacting effectively with patients, families, and clinical staff
• While experience with medical terminology is preferred, it is not essential and can be learned on the job.
  
  
  

Training and Support
The successful applicant will receive comprehensive support through an induction and training program, which includes both face-to-face and online training, along with mentorship to facilitate a smooth transition into the role. We ideally, we aim to roster an initial two-week training period. Additionally, employees have access to career development opportunities, which support their continuous learning and advancement within the organisation.


What we can offer you:
At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer;  

• Proximity to shopping and other services
• Monthly Allocated Days Off (for full-time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
• Salary packaging options - up to $11,600 plus novated leasing 
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals