Administration Officer

We’re seeking a high-performing and adaptable Administration Officer to support the Nursing & Midwifery Directorate at James Fletcher Hospital. This isn’t your typical admin gig — it’s a dynamic, high-touch role where your work directly contributes to workforce and recruitment strategies across portfolios such as clinical practice, leadership, and professional development.

Based in the Officer’s Quarters building, this role will see you supporting a talented and friendly team — with opportunities to step up when needed, grow your skills, and make a meaningful impact.

In this role, you'll:

• Provide high-level administrative support across nursing workforce portfolios
• Contribute to workforce and recruitment coordination
• Liaise with senior clinical staff including Nurse Managers and portfolio leads
• Support report creation, data entry, and document formatting with flair and precision
• Step into other admin functions (e.g. higher duties) to support internal growth and flexibility
• Work closely with a supportive team with strong onboarding and ongoing development

About You:

You’re proactive, tech-savvy and thrive on variety.

Whether it’s juggling reports, coordinating recruitment systems, or stepping up to support the team, you’re up for the challenge.

You bring both sharp attention to detail and high-level communication skills — verbal and written.

You must have:

• Strong administrative experience, ideally within health or a complex environment
• High-level written and verbal communication skills, including the ability to liaise with a broad range of stakeholders
• Demonstrated capability in document formatting, reporting and data presentation
• Proven proficiency with systems such as MS Office Suite; experience with recruitment systems (e.g. ROB) highly desirable
• Ability to work flexibly and independently, while contributing to a strong, collaborative team culture
  
  

Why Join James Fletcher?

This role is more than a desk job — it's a chance to thrive within a collaborative, flexible and forward-thinking workplace.

You’ll benefit from:

• A welcoming, people-first team with strong leadership and mentoring
• Flexible work practices and family-friendly policies (e.g. negotiable start/finish times)
• Opportunities for internal mobility and career progression
• A team that values your growth, wellbeing and contributions
• Access to ongoing training, skill development and regular feedback
• Salary packaging, job stability, and generous leave entitlements

Need more information? 

  1) Click here for the Position Description
  2) Find out more about applying for this position

For role-related queries or questions contact Doreen Holm on Doreen.Holm@health.nsw.gov.au

Additional information

• Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion. 
• An eligibility list will be created for future permanent and temporary full or part time vacancies.  
• To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa. 
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.   
• At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 
  
  

Information for Applicants: 

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 
 
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases  for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.