Medical Administration Officer - Targeted
Support the next generation of doctors in a pivotal admin role at one of Australia’s top teaching hospitals.
Remuneration: $72,285.58 - $73,940.16 Per Annum + Super + Salary Packaging
Location: John Hunter Hospital
Employment Type: Permanent Part Time
Position Classification: Admin Off Level 4
Hours Per Week: 24
Requisition ID: REQ570976
Applications Close: Sunday 25/05/2025
We recognise and respect the continuing connection to land, water and culture of Aboriginal and Torres Strait Islander people and its interconnectedness to health and wellbeing. We pay our respects to the Elders who hold and share the cultural knowledge, heritage, beliefs, and the relationship with the land. We acknowledge the many Aboriginal and Torres Strait Islander communities within our District, the staff who work with us and the Aboriginal services and organisations who partner with us to improve health outcomes for Aboriginal and Torres Strait Islander people across our footprint. We celebrate the strength, diversity, resilience, and cultural beliefs of Aboriginal and Torres Strait Islander people.
Where you'll be working:
John Hunter Hospital, located within the Hunter New England Local Health District, is one of Australia's leading teaching hospitals. Nestled between Newcastle’s stunning coastline and the world-famous Hunter Valley wine region, it offers the perfect blend of professional opportunity and lifestyle balance. With convenient access to public transport, great local schools, and major shopping centres, it’s a prime location for career and community. The hospital provides a broad range of inpatient and outpatient services and offers exposure to a wide range of specialties, making it an exciting and dynamic environment to grow your career.
About the role:
This is a fast-paced and rewarding position within the Medical Administration Office, working closely with the Medical Administration Manager and Clinical Superintendent. You’ll play a vital role in supporting Junior Medical Officers (JMOs) across Medical and Interventional Services (M&IS).
Your key responsibilities will include:
- Developing and managing complex rosters
- Payroll processing and data entry
- Supporting recruitment and onboarding processes
- Coordinating orientation and education activities
- Maintaining room bookings and schedules
This is a diverse role requiring a high level of organisation, attention to detail, and the ability to problem-solve in a high-pressure environment. You’ll be part of a supportive and professional team where your contributions will directly impact the delivery of high-quality medical care.
About you:
You are a self-motivated and organised administrator with excellent attention to detail and a knack for juggling multiple priorities. You work well independently but also thrive in a collaborative environment. You’re confident using Microsoft Office, highly professional, and able to manage sensitive information with discretion. You’re ready to bring your skills to a meaningful, high-impact role supporting medical staff and service delivery.
Requirements:
- Substantial experience in business administration, with strong skills in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Qualifications in Business Administration (preferred)
- High-level organisational and time-management skills
- Ability to work both independently and collaboratively in a busy team
- Strong understanding of medical staff organisation and structures
- Excellent analytical and problem-solving skills
- Proven ability to maintain confidentiality and use discretion
- Meticulous attention to detail, especially in periods of high workload
What we can offer you:
At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:
- 4 weeks annual leave (pro-rata for part-time employees)
- Paid parental leave (for eligible employees) – giving you the opportunity for true work-life balance
- Salary packaging options – up to $11,600 plus novated leasing
- Fitness Passport for health and well-being – discounted gym options for you and your family
- Employee Assistance Program (EAP) for staff and family members
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Linda Leary on Linda.Leary@health.nsw.gov.au
Additional Information:
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
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At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply.
