Departmental Medical Secretary

🗂️ Varied admin tasks across two major hospital sites
📅 Key support role with diary & meeting coordination
🧠 Independent work needing sound judgement & skill

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $ 72,285.58 - $ 73,940.16 per annum
Hours Per Week: 38
Location:  Blacktown & Mount Druitt Hospital

Where you'll be working  
Blacktown and Mount Druitt Hospitals (BMDH) operate across two campuses, providing essential healthcare services to the Western Sydney community. With over 50 years of service, we are evolving to meet growing demands and advancements in healthcare.

• Blacktown & Mt Druitt Hospitals both offer convenient access to shopping centres, just a 10-minute walk away.
• Parking options available: onsite parking for a small fee, all-day street parking, and proximity to train stations.
• We embrace innovation and growth to enhance patient care and community well-being.
• Our dedicated team strives for excellence in a dynamic and evolving healthcare environment.

What you'll be doing 
This dynamic role combines secretarial and administrative support for medical staff across Blacktown & Mount Druitt Hospitals. It requires initiative, sound judgement, and the ability to manage complex tasks independently. Your responsibilities will also include:

• Supporting senior clinicians with varied secretarial duties
• Managing diaries, meetings, payroll, TESL, and bookings
• Coordinating teaching materials and presentations
• Providing cross-campus relief cover as needed
• Applying policies, procedures, and sound decision-making

How to Apply 
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.  

Selection Criteria:

1. Demonstrated experience in providing secretarial and administrative support at a senior level.
2. Demonstrated high level communication skills both verbal and written.
3. Excellent time management and advanced organisation skills with attention to detail.
4. Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
5. The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
6. Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
7. Knowledge of the functions and services associated with working in a hospital or health environment.
8. Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.

 Requisition ID:  REQ522534
Applications Close:  29th June 2025

Need more information ?

• Find out more about applying for this position.
• Review the detailed Position Description for insights into role requirements and criteria.   
• Explore the selection process, employment checks, outcomes and notifications. 
• For inquiries about the role, contact Jackie van der Hout at jackie.vanderhout@health.nsw.gov.au