Executive Support Coordinator
Executive Support Coordinator
Join the Office of the Secretary at Ministry of Health for an exciting ongoing opportunity and be part of the team enriching health in millions of ways every day.
About us
- Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
- We are committed to your growth and development, providing the resources and opportunities you need to excel in your career.
To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.
About the role
With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.
The Executive Support Coordinator provides a range of project management and support services across a range of complex issues to support the Ministry Executive, and the assigned Deputy Secretary to meet organizational objectives.
Crown Clerk 7/8, starting salary from $110,266 - $122,058 plus Super and annual leave loading, with a 35-hour work week.
For more information, please read the full Role Description.
What you'll be doing
- Provide a range of project management and support services, including proactive project management, co-ordination and tracking of correspondence, reports and briefing requests within the allocated Division in conjunction with the Ministry’s Executive and Ministerial Services Branch to meet critical deadlines
- Manage all administrative procedures and processes to support the allocated Deputy Secretary including drafting and preparing accurate, factual and contextual correspondence, presentations, reports and submissions, sourcing, collating and compiling data and information to identify emerging issues and report on progress against key deliverables
- Deliver a comprehensive range of administrative support functions, including complex diary and meeting management, secretariat support to committees, routine database maintenance, document production, compilation and distribution and maintenance of office equipment
About you
We are seeking motivated and committed individuals who can support the work of NSW Health with:
- The ability to build and maintain relationships with key stakeholders
- Excellent communication and interpersonal skills
- The ability to work in a small dynamic team environment
- Qualifications such as Diploma level in Business Administration Support (or similar) and/or experience providing middle management (or higher) executive support or project management.
How to apply
At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.
Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) explaining your interest and motivation in applying for this role and highlighting your relevant skills
Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.
Capability application tool | NSW Public Service Commission
For role related queries or questions contact Kate Ireland on OfficeoftheSecretary@health.nsw.gov.au and quote REQ565148.
If you do require any adjustments to the recruitment process during the recruitment process, please contact Lisa Byrne on lisa.byrne@health.nsw.gov.au
Closing Date: 11:59pm Thursday 24 April 2025
Our commitment to diversity and inclusion
At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.
Additional information
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- For more information on applying visit the Ministry of Health Career portal
- Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.
Don't miss your chance to embark on this fulfilling journey! Apply now!
Applications Close: 11:59pm Thursday 24 April 2025
