Administrative Assistant (Reception)
The successful candidate will be responsible for:
· Greet all visitors and ensure they comply with internal administrative processes, and are attended to by the appropriate staff member
· Be the first point of contact for all telephone inquiries and walk in visitors, ensuring that they are responded to in a professional manner and referred to the appropriate staff member
· Deliver a wide range of administrative support functions including (but not limited to) mail and parcel services and deliveries, records management, data entry, diary management, routine purchasing and correspondence, document compilation and distribution, and other reasonable administrative functions as directed
Essential Requirements:
Qualification such as Certificate 3 level in Business Administration Support (or similar) and/or substantial experience in administrative support roles.
Benefits:
This role offers the successful candidate an exciting opportunity to further develop and enhance their skills. The HPCA offers flexible working hours and a supportive work environment. The position is based at the newly refurbished HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, Yoga and Pilates sessions, bike storage and other amenities. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment.
Targeted Questions:
1. Give an example of when you had to involve and work with employees from other teams or areas of an organisation to improve a workplace process. Please describe what happened and what the result was.
2. In this role you may be required to deal with diverse and sometimes challenging stakeholders. Describe a situation where you have had to use sound communication and interpersonal skills to deal with a challenging interaction with a customer / client or stakeholder, explain the outcome?
If you do not include responses to the below questions your application will not be considered.
The HPCA values diversity and is committed to building an inclusive workplace culture that reflects the community we serve. We encourage applications from diverse community groups including Aboriginal and Torres Strait Islander people, LGBTI, people with a disability and people from culturally and linguistically diverse backgrounds.
To be eligible for employment in these roles you must be one of the following:
• an Australian Citizen, or
• a permanent resident of Australia, or
• a New Zealand citizen with a current New Zealand Passport
• a citizen of another country with an appropriate visa that allows you to work in Australia
You can only be offered employment in this role for the duration that your current visa allows you to work in Australia, and you can only be offered ongoing employment if you have a permanent visa that allows you to work in Australia
To learn more about working at the HPCA and Ministry of Health, please visit our career portal.
Applications Close: Sunday, 13 October 2019
